Payroll Coordinator (New York, NY)

US-NY-New York
4 weeks ago
ID
2017-1236
# of Openings
1
Category
Administrative/Clerical

Overview

The purpose of the Payroll Coordinator is to perform complex and confidential administrative functions to support our executives and employees. The Payroll Coordinator administers payroll, including calculation and disbursements of tips, merit increases, and bonuses. S/he must be able to work independently, work with other team members to ensure hourly wages and tips are accurate each week, handle multiple time sensitive items simultaneously, meet deadlines, and demonstrate good follow up and follow through.  

Responsibilities

  • Prepare and process for payroll of salary, hourly and tipped employees for weekly period
  • Prepare and process payment for expense reports
  • Follow HR and Payroll guidelines on all payroll processes
  • Reconcile timekeeping software with payroll register
  • Submit weekly reports to Operations to review premium pay required in each state
  • Review timekeeping audit trail to ensure all supporting documents are received
  • Ensure all payroll support documents are scanned and categorized for each payroll
  • Entering of new hires, employee changes voluntary deductions in the payroll system
  • Processing of manual checks such as terminations and discrepancies
  • Prepare and process garnishments
  • Calculate new hire pay, termination pay, and any required adjustment to normal pay
  • Processing stop payments or adjustments of payroll
  • Ensure that computing, withholding, and deductions are done correctly
  • Knowledge of wage and hour laws
  • Contributing to team effort by accomplishing related duties as needed

Qualifications

  • Must have worked with a payroll size greater than 200 employees, including multi-state payrolls
  • Knowledge of Excel and familiarity with Microsoft Word.
  • Should be comfortable with computer applications in general
  • 10-key by touch
  • 2-3 years experience
  • Strict confidentiality a must
  • Standard payroll process should be performed independently
  • Accounting Manager should be copied on all emails of reports sent to Operations as part of the standard payroll process
  • Payroll process items that are not standard must be reported to accounting manager before processing. Copying on emails related to nonstandard items is mandatory.
  • Log of nonstandard payroll process items must be maintained and sent to accounting manager and HR each week on Friday.
  • Acknowledgement that all Payroll processes must be followed in detail. Employee handbook and payroll process guidelines must be reviewed frequently to ensure adequate knowledge of formalized processes.
  • Alerting Finance when procedures require clarification and documentation.
  • Display an awareness that the Director of Finance and Accounting Manager are the heads of the payroll department
  • Full disclosure of any past mistakes identified – Necessary to ensure there are no legal or accounting ramification. Decisions of how to fix such mistakes should be made by Finance, with immediate disclosure to HR
  • Display awareness of the full disclosure requirement that is expected of the payroll department.
  • Payroll will assist with standard recurring HR processes (i.e. new hire paperwork, termination paperwork)
  • The development of HR processes should be completed by HR only.
  • Any non standard issues that arise from an HR process must be transferred back to HR for employee interaction (Payroll can assist with any follow up technical support)

FIG & OLIVE is an Equal Opportunity Employer (M/F/D/V).

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